ποΈ Ministry Role: Event Program Planner (Resource Person)
π Supports CORE, REACH, and LEAD Events
π§ Ministry Focus:
An Event Program Planner serves as a Resource Person by creating clear, purpose-driven event flows that reflect the spiritual goal, audience needs, and ministry objectives of RLCC events. Whether for church-wide gatherings, training classes, or outreach programs, the Program Planner works behind the scenes to organize content, schedule segments, and coordinate team roles, ensuring the event runs smoothly and accomplishes its God-given purpose.
An Event Program Planner serves as a Resource Person by creating clear, purpose-driven event flows that reflect the spiritual goal, audience needs, and ministry objectives of RLCC events. Whether for church-wide gatherings, training classes, or outreach programs, the Program Planner works behind the scenes to organize content, schedule segments, and coordinate team roles, ensuring the event runs smoothly and accomplishes its God-given purpose.
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Pre-Qualifications
- Organized and detail-oriented, with the ability to manage time and flow
- Understands RLCCβs mission, ministry values, and event culture
- Able to communicate well and collaborate with speakers, teams, and leaders
- Has experience participating in or leading ministry events (preferred)
- Willing to grow in event planning, team coordination, and spiritual discernment
π§βπ« Coaching Support
Each Event Program Planner will be assigned a Coach who will guide them through their training projects. The Coach will offer encouragement, help refine drafts, provide feedback on coordination efforts, and facilitate personal reflection. Coaching may take place through planning check-ins, messaging, or scheduled debriefs. The goal is to help the Planner grow in both spiritual sensitivity and event leadership skills.
Each Event Program Planner will be assigned a Coach who will guide them through their training projects. The Coach will offer encouragement, help refine drafts, provide feedback on coordination efforts, and facilitate personal reflection. Coaching may take place through planning check-ins, messaging, or scheduled debriefs. The goal is to help the Planner grow in both spiritual sensitivity and event leadership skills.
π§ Training Projects for Event Program Planners
(To be completed with mentorship from the assigned Coach or Events Coordinator)
(To be completed with mentorship from the assigned Coach or Events Coordinator)
π Project 1: Clarify the Purpose
Goal: Understand the spiritual and practical goals of the event.
Activities:
Goal: Understand the spiritual and practical goals of the event.
Activities:
- Meet with the event initiator or ministry head to define the eventβs objective
- Write a short statement that summarizes the eventβs theme and purpose
- Identify the audience and what they need to experience or learn
- Pray for wisdom and discernment in how the event should flow
π Project 2: Draft a Program Flow
Goal: Design a clear and cohesive schedule that supports the eventβs purpose.
Activities:
- Create a draft program that includes start time, segments, transitions, and end time
- Coordinate time allocations for worship, speakers, group activities, and response
- Identify key roles (e.g., Emcee, Worship Leader, Speaker, Tech)
- Submit the draft for feedback and make revisions as needed
π Project 3: Coordinate with the Team
Goal: Ensure all program participants know their roles and timing.
Activities:
Goal: Ensure all program participants know their roles and timing.
Activities:
- Send the final program to everyone involved in the event
- Confirm participation and availability of each key person
- Hold or attend a pre-event coordination meeting or tech run-through
- Adjust timing or content if necessary to align with team feedback
π Project 4: Evaluate and Improve
Goal: Learn from experience to plan even better future events.
Activities:
Goal: Learn from experience to plan even better future events.
Activities:
- Attend a post-event debrief or conduct a team reflection
- Gather feedback on what worked and what didnβt in the program flow
- Adjust your planning process based on what you learned
- Document key takeaways for future events
π Core Responsibilities: P.L.A.N. with Purpose
π Prepare the Program β Draft a schedule that aligns with the eventβs goals
π€ Link the Roles β Make sure all participants know their tasks and timing
π°οΈ Adjust as Needed β Remain flexible and responsive to pre-event changes
ποΈ Navigate by the Spirit β Be prayerful and spiritually attentive while designing and adjusting the flow
π€ Link the Roles β Make sure all participants know their tasks and timing
π°οΈ Adjust as Needed β Remain flexible and responsive to pre-event changes
ποΈ Navigate by the Spirit β Be prayerful and spiritually attentive while designing and adjusting the flow
π Accountability & Support
- Serve under the Events Coordinator or Ministry Head leading the event
- Submit program drafts and updates in a timely manner
- Participate in pre-event and post-event evaluations
- Receive support and mentorship from your Coach
π Basis of Encouragement & Evaluation
- Plans with Purpose and Prayer β Creates intentional, Spirit-aligned programs
- Communicates with Clarity β Keeps all team members informed and coordinated
- Adapts with Grace β Adjusts plans calmly in response to changes or team feedback
- Improves with Insight β Grows in planning skills by learning from each event